Parish Council Policies and Reference Documents

To help with the administration and function of the Parish Council, a number of policies documents are required, some of which are statutory. These policies are reviewed regularly by the Council and updated as necessary.

Parish Council Administration

Code of Conduct

The Code applies to members of the Council as representatives of Wisborough Green Parish Council and should be read in conjunction with the general principles of public life.

Code of Conduct

Standing Orders

Standing Orders regulate the business and proceedings of the Council.

Standing Orders

Financial Regulations

Financial Regulations govern the conduct of financial management by the Council and are reviewed annually. The council is responsible in law for ensuring that its financial management is adequate and effective and that the council has a sound system of internal control which facilitates the effective exercise of the council’s functions, including arrangements for the management of risk.

Financial Regulations

Terms of Reference

Finance Committee

Sets out the membership, responsibilities and delegated powers of the committee.

Terms of Reference

Planning Committee

Sets out the membership, responsibilities and delegated powers of the committee.

Terms Of Reference

Green Coordination Group

Sets out the membership and role of this advisory group which reports back to the Parish Council.

Terms of Reference

General Policies

Bench Donation Policy

Wisborough Green Parish Council supports the principle of allowing memorial benches within the Parish, and will manage and regulate the process. The following policy has been adopted to provide guidance and includes an application form.

Bench Donation Policy

Child & Vulnerable Persons Protection Policy

The Parish Council recognises the importance of child protection and is committed to ensuring that children and vulnerable people are safeguarded whilst engaged in any activity associated with the Parish Council.

Child & Vulnerable Persons Protection Policy
Appendix A
Appendix B

Complaints Procedure Council

Deals with complaints about the administration and procedures of the Council.

Complaints Procedure

Complaints Procedure Councillors

If you have a complaint against a Councillor’s conduct, please follow this complaints process as detailed in this document.

Data Protection Policy

The Data Protection Act sets our high standards for the handling of personal information and protecting individual’s rights for privacy. The Parish Council has a number of procedures in place to ensure that it complies with The Data Protection Act.

Data Protection Policy
Data Protection Registration Certificate

Filming on the Green

The Parish Council acknowledges that the picturesque and historical character of the village centre is an appeal to those in the film industry and in order to promote the village and support the local economy, will support the use of Parish Council land for filming purposes in accordance with the policy.

Filming on The Green Policy

Freedom of Information Policy

The Freedom of Information Act grants members of the public rights of access to al kinds of recorded information held b y a wide range of public authorities. The Parish Council is committed to openness and accountability and already makes large amounts of information available to the public through the website, via the telephone or by post. If you cannot find what you are looking for then please contact the Clerk.

Freedom of Information Policy

Health & Safety Policy

The Parish Council maintains this policy for the management of health and safety as its top priority and will do all that is reasonably practicable to ensure effective organisation and planning are established and maintained.

Health & Safety Policy

Press and Media Policy

This document sets out the framework for Parish Council members and employees to follow when in contact with the media, to inform the public about the Parish Council’s activities, decisions and the services it provides in a consistent way.

Press and Media Policy

Retention of Documents

The Parish Council recognises that the efficient management of its records is necessary to comply with its legal and regulatory obligations and to contribute to the effective overall management of the Parish Council. This policy applies to all records created, received or maintained by the Parish Council in the course of carrying out its functions.

Retention of Documents Policy

Sign Policy

The Parish Council acknowledges the importance of advertising signs for village businesses and event organisers, but must also consider the impact upon the appearance of a rural village environment. As such, signs will be permitted in accordance with this policy.

Sign Policy

Social Media Policy

Social Media is the term commonly given to websites and online tools allowing users to interact with each other in some way – sharing information, opinions, knowledge and interests. This policy has been adopted to offer guidance to Council staff and members.

Social Media Policy

Other Documents

Village Major Emergency Plan

This plan provides simple guidance to enable support to the inter-agency services or, if appropriate, a start to self-help response in the event of a major incident or emergency within the community.

The definition of a ‘Major Incident’ or ‘Major Emergency’ as per Chichester District Council is, “an incident endangering or likely to endanger life and property that to deal with would be beyond the scope and facilities of normal day to day operational capabilities of those inter-agencies’ response”.

Major Emergency Plan

Winter Management Plan

The purpose of the Plan is to identify the arrangements in place as a response to significant weather events ONLY – the clearing of snow and ice – and the action taken by WSCC Highways, the Parish Council and self-help within the village. This document is supplementary to the existing Major Emergency Plan, which would come into effect if an emergency situation is declared by the Major Emergency Plan Team.

Winter Management Plan

WMP Appendix

Parish Council Grant Scheme

The Parish Council acknowledges that from time to time, new or existing organisations or societies within the village may require some financial support for a particular project. The Parish Council established this policy to offer support in a fair and consistent way.

Parish Council Grant Scheme

Staff Policies

Bullying & Harassment Policy

In support of our value to respect others, the Parish Council will not tolerate bullying or harassment by, or of, any of its employees, officials, members, contractors, visitors or members of the community which we serve. This policy reflects the spirit in which the Council intends to undertake all of its business.

Dignity at Work/Bullying and Harassment Policy

Equal Opportunities Policy

The purpose of this policy is to provide equal opportunities to all employees.

Equal Opportunities Policy

Disciplinary Procedure

This procedure is designed to help and encourage all council employees to achieve and maintain high standards of conduct whilst at work or representing the council.

Disciplinary Procedure

Grievance Procedure

This policy document describes the procedure which aims to facilitate a speedy, fair and consistent solution to an employee’s employment grievance.

Grievance Procedure Policy

 

Employee Code of Conduct

The purpose of this policy is to provide clear guidelines to Council employees to help maintain and improve standards, and to protect employees from misunderstanding or criticism. Employees are representatives of the Council and must therefore act accordingly whilst at work.

Employee Code of Conduct

Staff Absence Policy

The purpose of this policy is to ensure that the operational efficient of the Council can be maintained whilst employees are absent from work for sickness or injury related reasons.

Staff Absence Policy